Best Third-Party Apps for QuickBooks Online

QuickBooks Online is a powerful tool for managing your business’s finances, but it becomes even more effective when integrated with third-party apps. These apps can enhance the functionality of QuickBooks, allowing you to automate tasks, streamline workflows, and gain deeper insights into your business.

In this blog, we’ll explore some of the best third-party apps for QuickBooks Online that can help you save time, improve accuracy, and optimize your business processes.

1. Expensify

Category: Expense Management
Best For: Tracking receipts and managing expenses

Expensify is a popular app for managing and automating expense reports. It allows users to snap photos of receipts, and the app automatically extracts the data, categorizes it, and syncs the information with QuickBooks Online. You can easily manage expenses, track mileage, and submit reports for approval.

Key Features:

• Automatic receipt scanning and expense categorization.

• Mileage tracking.

• Integration with corporate cards.

• Seamless syncing with QuickBooks to keep expenses updated in real-time.

Why It’s Great:

Expensify saves business owners and employees time by automating tedious expense management tasks. It’s especially useful for businesses with frequent business travel or employees submitting regular expense reports.

2. Gusto

Category: Payroll and HR
Best For: Small businesses looking for a comprehensive payroll solution

Gusto is an all-in-one platform for payroll, benefits, and HR management that integrates seamlessly with QuickBooks Online. It automates payroll calculations, tax filings, and employee benefits management, ensuring you stay compliant with federal and state regulations.

Key Features:

• Automated payroll processing and tax filings.

• Employee self-service portal for managing benefits and pay stubs.

• New hire reporting and compliance management.

• Direct integration with QuickBooks for easy expense tracking and payroll reconciliation.

Why It’s Great:

Gusto simplifies payroll and HR tasks, making it an ideal solution for small business owners who want to spend less time on payroll administration and more time on growing their business.

3. HubSpot

Category: CRM and Marketing
Best For: Managing customer relationships and sales pipelines

HubSpot offers a free CRM that integrates with QuickBooks Online, making it easier to manage customer relationships, track sales, and view customer data in one place. The integration syncs customer invoices and payments, giving you a clearer picture of your financial interactions with customers.

Key Features:

• Manage customer interactions, deals, and pipelines.

• Sync QuickBooks invoices and payments to see a customer’s financial history.

• Automate marketing campaigns based on customer data.

• Create reports to analyze customer sales and revenue.

Why It’s Great:

HubSpot’s CRM is a great tool for improving customer relationship management, and its integration with QuickBooks provides a full view of your customer’s financial activity alongside their sales pipeline.

4. TSheets by QuickBooks

Category: Time Tracking
Best For: Employee time tracking and payroll integration

TSheets is a time-tracking app owned by QuickBooks, making it one of the best choices for businesses that want seamless time tracking and payroll management. Employees can clock in and out via their smartphones, and hours are automatically synced with QuickBooks for payroll processing.

Key Features:

• GPS-enabled time tracking for remote employees.

• Real-time tracking of employee hours and schedules.

• Syncs with QuickBooks Online for accurate payroll calculations.

• Customizable reports on hours worked, overtime, and more.

Why It’s Great:

TSheets helps business owners track employee time accurately, ensuring payroll is processed correctly and helping businesses avoid paying for inaccurate time entries or overtime.

5. Shopify

Category: E-commerce
Best For: Businesses with online stores

For businesses that sell products online, integrating QuickBooks Online with Shopify is a game-changer. Shopify manages your online storefront, while QuickBooks tracks sales, inventory, and taxes automatically. The integration ensures that your financial data is up-to-date without requiring manual input.

Key Features:

• Automatically syncs sales data, refunds, and fees from Shopify to QuickBooks.

• Tracks inventory levels and syncs with your online store.

• Generates financial reports that show how your e-commerce store is performing.

• Handles sales tax for online transactions.

Why It’s Great:

This integration simplifies managing e-commerce sales, inventory, and taxes, freeing up time for online store owners to focus on growing their business instead of manually entering data.

6. Fathom

Category: Reporting and Analytics
Best For: Advanced financial reporting and business performance tracking

Fathom is a powerful reporting app that gives business owners deeper insights into their financial data. It helps with financial analysis, cash flow forecasting, and generating visual reports. Fathom’s integration with QuickBooks allows for easy access to real-time financial data for more in-depth business planning.

Key Features:

• Visualize financial data with charts and reports.

• Generate custom financial reports and KPI dashboards.

• Perform cash flow forecasting and scenario planning.

• Import data directly from QuickBooks for real-time insights.

Why It’s Great:

Fathom helps business owners go beyond basic financial reports, offering advanced tools for analyzing business performance and planning for future growth.

7. Bill.com

Category: Accounts Payable and Receivable
Best For: Managing bills and payments

Bill.com simplifies accounts payable and receivable by automating billing, payment approvals, and processing. The app integrates with QuickBooks Online to sync vendor invoices and payments, making it easy to track outstanding bills and incoming payments.

Key Features:

• Automates invoice capture and data entry.

• Provides a digital approval process for bills and payments.

• Syncs directly with QuickBooks Online for accurate financial records.

• Offers payment options including ACH transfers and international payments.

Why It’s Great:

Bill.com takes the pain out of managing payables and receivables by automating much of the process, reducing the chance of missed payments, and keeping cash flow on track.

8. DEAR Inventory

Category: Inventory Management
Best For: Businesses with complex inventory needs

For businesses that deal with inventory management, DEAR Inventory is an excellent solution that integrates with QuickBooks Online. It helps with inventory tracking, order management, and manufacturing workflows, syncing all data back to QuickBooks for accurate financial reporting.

Key Features:

• Tracks stock levels in real time.

• Manages purchase orders, sales, and manufacturing workflows.

• Syncs with QuickBooks for accurate inventory accounting.

• Generates detailed reports on inventory and sales performance.

Why It’s Great:

DEAR Inventory is ideal for businesses with complex inventory requirements, providing powerful tracking tools that integrate smoothly with QuickBooks to give you a complete picture of your stock and financials.

9. Receipt Bank (Dext)

Category: Receipt and Document Management
Best For: Automating receipt capture and categorization

Receipt Bank (now known as Dext) is an app designed to simplify receipt capture and document management. With Receipt Bank, you can take photos of your receipts, and the app will automatically extract and categorize the data, sending it to QuickBooks Online for accurate record-keeping.

Key Features:

• Automatically captures and categorizes receipts and documents.

• Syncs with QuickBooks for real-time expense tracking.

• Allows for multi-currency and multi-country reporting.

• Reduces manual data entry by automating document processing.

Why It’s Great:

Receipt Bank eliminates the need for manual entry of receipts and documents, making it easier to stay on top of expenses and keeping your records organized for tax season.

10. Avalara

Category: Tax Compliance
Best For: Managing sales tax and tax compliance

Avalara helps businesses stay compliant with ever-changing sales tax regulations. It integrates with QuickBooks Online to automatically calculate and apply the correct sales tax on invoices and transactions, ensuring that businesses remain compliant across multiple jurisdictions.

Key Features:

• Automates sales tax calculations and filings.

• Syncs with QuickBooks for accurate sales tax reporting.

• Provides real-time tax rate calculations based on customer location.

• Handles tax compliance across multiple jurisdictions.

Why It’s Great:

For businesses that sell products in multiple states or countries, Avalara simplifies the complex world of sales tax compliance, ensuring you stay up to date with the latest regulations.

Conclusion

Integrating QuickBooks Online with third-party apps can significantly enhance your bookkeeping processes, helping you save time, improve accuracy, and gain valuable insights into your business. Whether you need help managing expenses, tracking time, or handling payroll, there’s an app for that.

By leveraging these integrations, you can streamline your operations, reduce manual data entry, and focus more on growing your business. Explore the apps mentioned above, and find the ones that best suit your business needs to get the most out of QuickBooks Online.